Employment + Volunteer Opportunities

International House Philadelphia is currently seeking qualified applicants for the following position(s):


President and CEO


International House Philadelphia (IHP) invites nominations and applications for the position of President and CEO. The ideal candidate will be a creative, business savvy, charismatic, and entrepreneurial leader with the ability to catalyze IHP’s continued growth and increasing impact on the regional community. He or she will successfully engage IHP’s range of resources and develop new strategies for reinforcing the organization’s place as the premier international educational and cultural center in the Philadelphia region. The President and CEO reports to the IHP Board of Trustees.

About International House Philadelphia: As the region’s international center for arts, culture, educational, and residential activities, IHP’s mission is to: maintain a diverse and welcoming community for students, scholars and interns from around the world, while introducing them to the American experience; broaden the horizons of its residents and the Greater Philadelphia community through high-quality international arts and humanities programs; and encourage understanding, respect and cooperation among people of all nations. Founded in 1910 to serve as a resource for international students after they arrived in the United States, IHP is a home for students, scholars, and professional trainees from almost 80 countries. It also includes a widely-recognized center offering high-quality international arts, cultural, and educational programs, including a renowned cinema program presenting museum-quality curated films.

An independent 501(c) 3 organization, IHP is located at 3701 Chestnut Street, a prime location in University City, at the intersection of the University of Pennsylvania and Drexel University. Built in 1970, our 14-story building comprises 379 rooms and apartments, a state-of-the-art cinema, and more than 8,500 square feet of conference center space that is utilized by our residents, members, and organizations in the community.

In 2016, the facility housed more than 1,000 people from 68 colleges, universities, companies, and organizations, with graduate students, English Language Program students and undergraduates representing the largest percentage of residents, respectively. Students from the University of Pennsylvania and Drexel University accounted for the majority of our residents. IHP’s programs attracted almost 22,000 people to our facility last year across 279 programs and performances, including films, cultural celebrations, concerts, art exhibits, and other events. In addition, nearly 32,000 people attended events presented by more than 100 organizations in our Conference Center and Theater.

IHP has a staff of 41 full-time employees and 1 part-time employee, 29 volunteers and interns, and four individuals that are currently working for IHP on a consulting basis, including the Interim President & CEO and the Director of Development. IHP has a 2017 operating budget of $4.86 million. Our independent organization is affiliated with International Houses Worldwide, a network of International Houses in North America, Asia, Australia, and Europe. For more information, please visit www.ihousephilly.org .

Send applications (résumé and cover letter), nominations, and inquiries to the email address below. For priority consideration, please apply by July 21, 2017.

IHP@kornferry.com
Ken Kring, Co-Managing Director, and Josh Ward, Ph.D., Senior Associate
Global Education Practice, Korn Ferry, Philadelphia, PA

International House Philadelphia is an Equal Opportunity/Affirmative Action employer



PROGRAMS DEVELOPMENT MANAGER

Job Description

Summary:

International House Philadelphia is seeking a Programs Development Manager to play a vital role in fundraising for all public programs, including Lightbox Film Center, arts and cultural programs. The Programs Development Manager will oversee all donor related activities, working closely with the Development Department and other IHP staff in reaching fundraising goals. This position reports to the Director of Programs and Events and is part of the Programs Department.

 

Responsibilities:

Grantwriting:

  • Responsible for cultivating new funder relationships through identifying foundation prospects
  • Research and track potential grant opportunities, all application requirements and deadlines
  • Develop outreach strategies to foundations
  • Write grant proposals, letters of intent, or applications for all private, government, and corporate funders, according to requirements
  • Work with the Business Office and other departments to create and report on budgets for proposed and awarded grants
  • Develop grant administration policies and procedures in conjunction with the Development Department and Business Office

Fundraising:

  • Engage in all aspects of the donor cycle, including prospecting, cultivation, solicitation, recognition, and stewardship, for individuals and businesses interested in IHP programs
  • Participate in appeals, programs and events, and solicitation for in-kind event support
  • Work closely with the curatorial team to strategize funding opportunities for upcoming programs

Membership:

  • Assist Programs and Membership Manager in developing annual membership strategic plan
  • Identify ways to increase membership through individual strategies and cross-promotional opportunities
  • Develop donor/member acknowledgement process
  • Ensure fulfillment of membership benefits
  • Assist with all communications, including appeals and acknowledgement letters

Database Management:

  • Keep meticulous records of all constituent interactions
  • Ensure that our donor database, development reports, and financial data pertaining to foundation and individual support are accurate and maintained in an effective, timely manner
  • Run queries and revenue reports as necessary

 

Skills & Qualifications: 

  • Superior interpersonal, written and verbal communication skills
  • Excellent analytical, critical thinking and research skills
  • Strength in professional writing, prospect research and cultivation
  • Demonstrated data management, gift processing and reporting experience
  • Comfortable taking initiative; demonstrated creative problem-solving ability
  • Self-starter with the ability to work both independently and collaboratively with the programs and development teams, as well as other departments as necessary
  • Demonstrated ability to meet deadlines, prioritize and organize multiple projects
  • Positive attitude and strong work ethic
  • Personal integrity and ability to appropriately handle confidential and sensitive information
  • Experience in understanding and communicating effectively programmatic data
  • Knowledge of nonprofit regulations and gift accounting principles a plus
  • Experience with development database software (Altru a plus)
  • Familiarity and contacts with arts funders in Philadelphia highly preferred
  • Passion for the arts and culture preferred
  • Proficiency with MS Word, PowerPoint and Excel
  • Bachelor’s degree and minimum of three years of hands-on experience in development practices and grant writing

 

Compensation:

IHP offers a competitive compensation package with excellent benefits. 

 

Application Process:

IHP is an equal opportunity employer.  All qualified applicants are encouraged to apply. Interested candidates should submit their resume and a letter of interest with salary requirements to Anna Wang, Human Resources Coordinator at annaw@ihphilly.org.


 

FRONT DESK COORDINATOR

The Front Desk Coordinator is responsible for managing and directing the operations of the Front Desk and its customers, handling clients, supporting the operations team and security staff, and handling all deliveries.  They will support the mission and the goals of the house, while providing good communication and information to all of our constituents. They will be responsible for administrative duties, scheduling, and all communication within this area. This position reports to the Security Manager and Director of Building Operations.


Position Summary

  • Organization, maintenance and management of the Front Desk
  • Planning and execution of resident staff hiring
  • A Liaison with all areas of the House including: Admissions, Resident Life, Programs , Marketing, Development, Business Office and Operations
  • Coordinator of all outgoing and incoming mail, packages and deliveries
  • Data entry, administrative duties, and reporting


Responsibilities:

  • Greeting and welcoming customers, clients and residents (new, current, and overnight guests etc.), representing the institution in a positive fashion both within the House.
  • Being knowledgeable about I-House’s mission, programs and services at all times.
  • Implementing and using computer skills, that include working with email, word processing, excel and data entry.
  • Act as the administrative support for the full operations team, assisting with administrative duties, and communication to tenants, residents, and other departments of the house through written correspondence, email, and/or phone.
  • Answering and forwarding incoming phone calls efficiently to staff & residents through the central I-House switchboard and Monitoring to see that the telephone switchboard is in full working order and reporting malfunctions promptly.
  • Maintaining and overseeing the operation of the Front Desk making sure that it is covered at all times (seven days a week ) by Staff and Resident workers (this includes scheduling, coming to meetings, calculating hours worked by desk staff, responding to shift reports, and/or other duties as directed by the Front Desk Manager).
  • Monitoring the schedule and working on the weekends to provide coverage when needed.
  • Sorting of the mail at the Front Desk, making sure that staff mail is placed in mailboxes (staff are contacted), and resident mail is ready each day at 4pm for delivery into the resident mailboxes.
  • Tracking receipt of all packages, and deliveries and monitoring package log book to determine pick-up and/or return of package if required.
  • Working closely and promptly with the Admissions Office, responding to administrative housing needs and housing inquiries, and checking residents in and out of International House.
  • Working with the Director of Building Operations as it relates to urgent Facilities/Maintenance issues and the data entry of all maintenance and phone requests.
  • Observing the coming and going of Residents, staff, and the general public as they go in and out of the building, as well as the video security monitors located at the front desk.
  • Being knowledgeable of Housing Rates and/or availability.
  • Monitoring the lobby and waiting area regarding brochure supplies, and general cleanliness in the Front Desk area.
  • Responding to emergency situations by assisting the Director of Building Operations and Admissions Office when appropriate and calling the Police or medical assistance directly when necessary.
  • Maintaining, recording and detailing maintenance work orders in the StarRez computer system submitted by residents and staff.
  • Evaluating problem situations and complaints, and driving the customer to the appropriate person for services.
  • Attend All Staff and Front Desk meetings.


Requirement & Qualifications:

  • Computer skills – ability it use Word, Excel, Outlook, StarRez system  knowledge preferred but not required
  • Excellent communication skills
  • Ability to work as a part of a team
  • Ability to follow direction and receive feedback
  • Reliable
  • Friendly Personality


Physical Demands:

This is largely a sedentary role; however, some physical demands are required. This includes the ability to lift files, packages, open filing cabinets and bend or stand as necessary.


Compensation:

IHP offers a competitive compensation and an excellent benefits package: group health, dental and vision insurance; flexible spending and transit accounts; short and long-term disability and group life insurance; 403(b) with matching contributions; Employee Assistance Program; voluntary benefits; as well as paid vacation, personal time, sick time and holidays.


Application Process:

IHP is an equal opportunity employer. This position is classified as exempt based on the Fair Labor Standards Act. All qualified applicants are encouraged to apply. Interested candidates should submit their resume and a letter of interest with salary requirements to Anna Wang, Human Resources Coordinator at annaw@ihphilly.org.